Administrative Assistant - Job Description

Summary:
The Administrative Assistant provides essential support to ensure the smooth and efficient operation of the office. This role handles a variety of administrative tasks, supports team members, and helps maintain an organized and productive work environment.

Key Responsibilities

• Answer and direct phone calls, emails, and general inquiries.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, presentations, and correspondence.
• Maintain organized filing systems-both digital and physical.
• Assist with data entry, record-keeping, and updating internal databases.
• Support onboarding processes by preparing materials and coordinating with new hires.
• Order and maintain office supplies and equipment as needed.
• Assist with basic accounting tasks such as invoice processing and expense tracking.
• Provide general support to visitors and staff.
• Perform other administrative duties to support the team and daily operations.

Qualifications

• Previous experience in an administrative or office support role preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and general office technology.
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and problem-solving skills.
• Professional demeanor and ability to work well with all levels of staff.

Work Style

• Reliable, proactive, and able to work independently with minimal supervision.
• Comfortable handling confidential information.
• Adaptable and flexible in a fast-paced environment.